HR document library

Every essential HR document, ready when work gets real.

Browse 30 practical hiring, payroll, policy, performance and separation starters. Create a free account to download.

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Organized HR policy documents and checklists

30 document startersHiring to separation

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DOCX

Offer Letter — India

Editable appointment offer with compensation, probation and joining terms.

· Candidate name
· Role
· CTC
· Joining date

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DOCX

Appointment Letter

Detailed employment appointment terms and schedules.

· Employee
· Designation
· Location
· Reporting manager

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DOCX

Employment Agreement

Core employment terms ready for qualified legal review.

· Parties
· Duties
· Compensation
· Notice

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XLSX

New Joiner Checklist

Pre-boarding through day-30 ownership checklist.

· Owner
· Due date
· Status
· Evidence

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DOCX

Employee Information Form

Consistent employee master-data capture form.

· Personal details
· Bank
· Emergency contact
· Nominee

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DOCX

Background Verification Consent

Plain-language consent and authorization record.

· Candidate
· Checks
· Consent
· Date

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DOCX

Probation Review Form

30/60/90-day evidence-based review form.

· Objectives
· Evidence
· Support
· Decision

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DOCX

Employment Confirmation Letter

Confirmation after successful probation.

· Employee
· Effective date
· Role
· Terms

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DOCX

Employee Handbook Starter

A structured handbook index with essential workplace rules.

· Scope
· Conduct
· Leave
· Grievance

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DOCX

Leave Policy — India

State-aware leave policy drafting framework.

· Eligibility
· Accrual
· Approval
· Carry-forward

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DOCX

Remote & Hybrid Work Policy

Eligibility, security, attendance and working-location rules.

· Eligibility
· Schedule
· Security
· Expenses

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DOCX

POSH Policy & Committee Pack

Policy, committee constitution and complaint workflow starter.

· ICC
· Complaint
· Inquiry
· Confidentiality

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DOCX

Employee Code of Conduct

Expected workplace behaviour and conflicts framework.

· Conduct
· Conflicts
· Gifts
· Reporting

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DOCX

IT Acceptable Use Policy

Devices, passwords, data and acceptable-use rules.

· Devices
· Access
· Data
· Monitoring

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DOCX

Disciplinary Policy

Proportionate, documented disciplinary workflow.

· Allegation
· Hearing
· Outcome
· Appeal

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DOCX

Employee Grievance Form

Structured grievance intake and desired-resolution form.

· Concern
· Dates
· Evidence
· Outcome sought

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DOCX

Show Cause Notice

Fact-specific notice with fair response opportunity.

· Allegation
· Evidence
· Response date
· Hearing

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DOCX

Warning Letter

Documented expectations, support and review period.

· Issue
· Standard
· Improvement
· Review

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XLSX

Performance Improvement Plan

Measurable outcomes, support and review tracker.

· Gap
· Target
· Support
· Deadline

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DOCX

Annual Performance Review

Self and manager assessment with development plan.

· Goals
· Evidence
· Rating
· Development

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DOCX

Salary Revision Letter

Clear pay revision and effective-date communication.

· Employee
· Old CTC
· New CTC
· Effective date

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XLSX

Monthly Payroll Checklist

Maker-checker payroll control and reconciliation.

· Inputs
· Variance
· Statutory
· Approval

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XLSX

Leave Encashment Calculator

Encashment calculation worksheet with policy inputs.

· Balance
· Eligible pay
· Divisor
· Payable

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XLSX

Gratuity Calculator — India

Payment of Gratuity Act calculation worksheet.

· Service
· Last drawn wages
· Coverage
· Payable

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XLSX

Full & Final Settlement Checklist

Exit pay, recovery, assets and approval controls.

· Salary
· Leave
· Recovery
· Approval

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DOCX

Resignation Acceptance Letter

Acknowledgement, last-working-day and handover terms.

· Employee
· Resignation date
· LWD
· Handover

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DOCX

Experience & Relieving Letter

Neutral service and release confirmation.

· Employee
· Tenure
· Role
· Relieving date

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DOCX

Exit Interview Questionnaire

Comparable exit insights with consent-aware notes.

· Reason
· Manager
· Culture
· Suggestions

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XLSX

India HR Compliance Audit Checklist

Evidence-led review of core registers, policies and filings.

· Law
· Requirement
· Owner
· Evidence

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PDF

Contractor vs Employee Assessment

Practical status-risk discussion worksheet.

· Control
· Integration
· Substitution
· Risk

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